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Colouring topics based on tags or icons is an effective way to visually categorise them in a complex mind map. However, while the ability to colour text tags has been added to MindManager, the program still does not provide direct automatic fill colouring of topics based on their tag or icon.

Some time ago I described a method for colouring topics based on their category by using Outlook as an intermediary. This was part of a process for integrating MindManager topics and Outlook tasks and applying a common colour-based category system between the two programs. This method still works but the conditional formatting feature introduced in MindManager 2018 has now provided an easier and more direct way to colour topics based on icons and tags without involving Outlook.

Even if you still want to maintain Outlook synchronisation, conditional formatting allows you to maintain topic colours independently in the two programs. You can continue to match Outlook’s category colours in MindManager, but you can also access a much wider palette than Outlook’s limited range.

Isn’t this approach overkill, given that you can add colours to text tags? Perhaps the best advantage is the ability to reduce visual clutter in a map by hiding the icons and tags themselves, while making it easy to recognise a topic’s category based on its colour. Continue reading →

Most MindManager (MM) users are acquainted with the program’s Power Filter feature, which provides a facility to show, hide or (from MM2017 onwards) fade topics which match filter criteria. However, a lot of people overlook the Power Filter’s close cousin, Power Select – and even if they are aware of its existence they fail to recognise its usefulness.

Power Select dates back at least to version 7 of MindManager, but unlike the Power Filter which has its own icon on the Status Bar it remains comparatively hidden. Power Select does not even get its own spot on the default ribbon – it is found at the bottom of the drop-down menu in Select under Edit Topics on the Advanced tab.

Clicking on this brings up a dialogue box which is very similar to its Power Filter equivalent and operates the same way – in fact Power Select will remember the last set of criteria created in Power Filter, and vice versa. However, instead of showing (or fading or removing) topics which match the chosen criteria, Power Select merely highlights the matching topics – or the non-matching ones, depending on which option is chosen.

This may not seem that remarkable, but this facility brings some advantages. It is helpful sometimes to see and work with selected topics in the context of the whole map with all other topics being visible. Markers and formatting such as fill and font colours can also be applied to the selected topics and their effects more easily assessed if the rest of the map isn’t hidden. Continue reading →

In this the third in an occasional series of articles on MindManager shortcuts I’m describing how to use conditional formatting as a more user-friendly alternative to power filters. Many of these posts are based on solutions I’ve suggested in response to questions on the Mindjet community forum. In part 1 I described how to select topics by level, while in the last post I explored options to set up and use “secret” markers.

Update: When I was responding to some thoughtful comments on the original post I realised that I had forgotten to highlight the most important advantage of Conditional Formatting over the Power Filter: its much better handling of the distinction between filtering topics that match all the query criteria and filtering topics that match any of the search criteria. I have therefore rewritten and expanded this post with some examples. The table has been updated as well.

MindManager’s Power Filter is quite a powerful facility, giving users the ability to set up queries based on almost every aspect of a map. Multiple queries can also be created, saved and applied cumulatively, while the ability to fade filtered topics as well as to show and hide them is a great recent addition. However, power filters can be tricky to use and the feature’s interface does not make it easy to set up complex queries.

A prime example is the way in which the Power Filter handles the choice between “Any Element” – when you are looking for topics that meet any of the criteria, and “All Elements” –when you want to show only the topics that meet all criteria. You see these choices only on some tabs: the Markers tab in the Power Filters dialogue box where there is an Any marker/All marker choice, on the Text and Other Elements tab where the options are Any element/All elements and on the Properties tab where the choice is Any property/All properties.

However, these Any/All options apply only to the items within each tab. For example, if on the Markers tab you can select, for example, Priority 1 and another marker such as, say, a green flag and then choose either Any marker or All markers, the query will return the results you expect. On the other hand, if you select Priority 1 from the Markers tab and a Due date of today from the Task Info tab, the resulting query will show all tasks that suit either criteria, regardless of the Any marker/All markers setting. Continue reading →